The Office Assistant position is a 8:00 to 4:30 position with a half an hour lunch.
Compensation for this position is $11.00 an hour.We offer full family health insurance (company pays 100%) after 6 months. There is also a profit sharing SEP IRA that depending on the year can be anywhere from nothing to 22.5% of the yearly salary.The Max 22.5% has been the contribution the last two years.An employee would be eligible for that after one full year of service.Partial years are prorated.The following list contains most of the average days activities, but is not all inclusive.
OFFICE ASSISTANT RESPONSIBILITIES
1.Keep files orderly
2.Receive blueprints and log in
3.Notify subcontractors of bids due
4.Notify suppliers of bids due
5.Make changes to blueprint log-ins and addendums
6.Know or learn Microsoft Office in its entirety
7.Make and keep job books current (front cover information)
8.Order insurance certificates
9.Receive sort and distribute mail
10.Type proposals and send
11.Screen phone calls to the appropriate parties
12.Answer the phone in a courteous and friendly manner (Good
Morning/Afternoon .......speaking)
13.Have the outgoing mail ready daily for next day pick-up (appropriate
pick-up time)
14.Stamp mail received
15.Take direction from all management personnel
16.Make submittals and Operation & Maintenance Manuals
17.Receive facsimiles from machine, appropriately distribute, make
Additional copies and distribute should more than one person need a copy
20.Update MCAA books as well as others
21.Produce forms and procedure manuals as requested
22.Read contracts and understand billing procedures
23.Keep Change Order Logs current
24.Keep Request for Change Order Logs current
25.Keep daily agendas for office personnel with distribution to
everyone.Update for following day
26.Week look ahead schedule for all personnel
27.Attend training classes and seminars as requested by management
It is NOT ok to contact this poster with commercial interests.
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